Finding the best POS system for coffee shops requires understanding the unique needs of this business type. In this guide, we’ll cover the top-rated point of sale solutions specifically suited for coffee shops in 2025.
What to Look for in a coffee shops POS System
When choosing a POS for coffee shops, consider these key features:
- Industry-specific features – Tools designed for coffee shops operations
- Ease of use – Quick training for staff
- Pricing flexibility – Options that fit your budget
- Integration capabilities – Connect with existing tools
- Customer support – Help when you need it
Top POS Systems for coffee shops
1. Rain POS – Best for Built for specialty retail
Starting Price: $99/mo | Rating: 4.3/5
Rain POS offers Specialty retail, Repair tracking, Rentals – making it a strong choice for coffee shops.
Pros: Built for specialty retail • Repair/rental features • Industry specific
2. Focus POS – Best for Feature-rich
Starting Price: $69/mo | Rating: 4.1/5
Focus POS offers Restaurant POS, Online ordering, Delivery management – making it a strong choice for coffee shops.
Pros: Feature-rich • Good for delivery • Affordable
3. Chowbus – Best for Designed for Asian restaurants
Starting Price: $0/mo | Rating: 4.5/5
Chowbus offers Multi-language support, QR code ordering, Delivery integration – making it a strong choice for coffee shops.
Pros: Designed for Asian restaurants • Free POS software • Strong delivery features
4. Ordermark – Best for Consolidates all platforms
Starting Price: Per Order | Rating: 4.2/5
Ordermark offers Order aggregation, Multi-platform, Single tablet – making it a strong choice for coffee shops.
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Get StartedPros: Consolidates all platforms • Reduces tablet clutter • Analytics
5. CAKE by Sysco – Best for Backed by Sysco
Starting Price: $69/mo | Rating: 4.1/5
CAKE by Sysco offers Guest management, Online ordering, Waitlist management – making it a strong choice for coffee shops.
Pros: Backed by Sysco • Good guest management • Waitlist features
6. KORONA POS – Best for No contracts
Starting Price: $49/mo | Rating: 4.4/5
KORONA POS offers Retail POS, Ticketing, Inventory – making it a strong choice for coffee shops.
Pros: No contracts • Good for retail • Ticketing features
7. Ritual – Best for Office market focus
Starting Price: Commission | Rating: 4.1/5
Ritual offers Mobile ordering, Piggyback orders, Corporate accounts – making it a strong choice for coffee shops.
Pros: Office market focus • Group ordering • Loyalty program
Quick Comparison Table
| POS System | Best For | Price | Rating |
|---|---|---|---|
| Rain POS | Specialty Retail (Outdoor, Bike, Ski) | $99/mo | 4.3/5 |
| Focus POS | Full-Service Restaurants | $69/mo | 4.1/5 |
| Chowbus | Asian Restaurants & Cuisine | $0/mo | 4.5/5 |
| Ordermark | Multi-Platform Order Management | Per Order | 4.2/5 |
| CAKE by Sysco | Restaurants | $69/mo | 4.1/5 |
| KORONA POS | Retail & Ticketing | $49/mo | 4.4/5 |
| Ritual | Office Lunch Ordering | Commission | 4.1/5 |
Get Personalized Recommendations
Not sure which POS is right for your coffee shops business? Our experts can help you find the perfect match.
Quick Facts: General POS
Expert Tips for Choosing a POS System
Start with a Free Trial
Never commit to a POS system without testing it first. Most reputable providers offer 14-30 day free trials. Use this time to run real transactions, train your staff, and identify any workflow issues before signing a contract.
Calculate Total Cost of Ownership
The monthly software fee is just the beginning. Factor in hardware costs, payment processing fees, add-on modules, support tiers, and potential early termination fees. A "$0/month" system might cost more than a $100/month system when you add everything up.
Prioritize Integration Capabilities
Your POS should connect with your accounting software, e-commerce platform, delivery apps, and loyalty program. Poor integrations lead to manual data entry, errors, and wasted time. Ask vendors about their API and native integrations.
Frequently Asked Questions
A cash register simply records sales and stores money. A POS (Point of Sale) system is a comprehensive business management tool that processes payments, tracks inventory, manages employees, generates reports, and integrates with other business software. Modern POS systems provide data-driven insights that help you make better business decisions.
POS costs vary widely. Software ranges from $0-$200+ per month. Hardware costs $500-$2,000 for a basic setup. Payment processing fees are typically 2.3%-2.9% plus $0.10-$0.30 per transaction. Consider the total cost of ownership over 3 years, including add-ons and upgrades.
Some POS systems are processor-agnostic, allowing you to choose your payment processor. Others require you to use their integrated processing. Locked-in processing can be convenient but may limit your ability to negotiate rates. Always ask about processing flexibility before committing.
Data portability varies by provider. Most systems allow you to export sales history, customer data, and inventory lists. However, the format may not be directly importable to a new system. Always ask about data export options and consider this when choosing a POS.